Company Secretary
From High Salvington Mill Trust
The Company Secretary is a statutory role that current legislation may allow the Board to eliminate. The responsibilities, listed below, would need to be fielded by a named Trustee if the Board did vote to not have a registered Company Secretary.
Responsibilities
- Organises and attends Board and General Meetings and ensures that they are minuted. The Company Secretary is a non-voting member of the Board, but the individual serving as Company Secretary may vote if also a Director.
- Manages statutory filings with Companies House.
- Manages statutory filings with the Charity Commission.
AGM
- Produce Annual Report, liaising with Treasurer.
- Submit Annual Report to Board for approval.
- Agree Date with Board.
- Book Venue.
- Book Speaker.
- Arrange for tea-making and -serving volunteers.
- Liaise with Membership Secretary to issue copies of Annual Report with notices of AGM to members.
- Ensure equipment agreed with Speaker, plus collection of cables/adapters available.
Historic Records
- Procedures-Secretary
- Document published on 3rd June 2011 to support hand-over of Secretary role.
- At that time, from the inception of the company limited by guarantee, the Secretary role had also included the position of Company Secretary.
- Some time after this, unable to find a volunteer willing to perform the combined role, the role was split into
Company Secretary and Assistant Secretary.
